Use of Information Rights Management (IRM) in SharePoint

By Eranda -

SharePoint is a Collaborating web platform provider which helps us to share documents and other information with the users of the SharePoint site.
Information security is a main concern when sharing documents with various people. Information Right Management server facilitate to overcome the information right violation and restrict the access of the documents.

Followings are the main advantages of IRM which mentioned on Microsoft.com site

1. Helps to prevent an authorized viewer from copying, modifying, printing, faxing, or copying and pasting the content for unauthorized use
2. Helps to prevent an authorized viewer from copying the content by using the Print Screen feature in Microsoft Windows
3. Helps to prevent an unauthorized viewer from viewing the content if it is sent in e-mail after it is downloaded from the server
4. Restricts access to content to a specified period of time, after which users must confirm their credentials and download the content again
·         Helps to enforce corporate policies that govern the use and dissemination of content within your organization

 IRM protection can applied at the library level or the list level.

Here are the main steps you have to follow to apply IRM on your SharePoint server
  • Navigate to SharePoint Central Administration Web site and click on Security menu in the Quick Launch
  • Click on the Configure information rights management under the Information Policy section
  • It will direct you to the Information Rights Management page
  • Select one form the following option

·         Do not use IRM on this server  - Stop using Right Management server on your SharePoint server
·         Use the default RMS server specified in Active Directory   - If there any Right management server in the Active Directory Domain service(AD DS) of your organization you can select this option.
·         Use this RMS server   If there is a Right Management server, you can give the URL of it to apply Rights management to the SharePoint server

Then Click OK
Location: Biyagama, Sri Lanka

Comments

Post a Comment

Popular posts from this blog

Apply CSS styles to SharePoint Web parts

By Eranda -
Image
In SharePoint we are using various types of web parts. List View web part are one of major type which uses to populate data on the web page from a SharePoint list. By default all the web parts of the page use the styles inherits from the site theme. Here I explain a simple workout to apply a CSS style to a web part only using out of the box features of SharePoint 2010. There are only 3 steps for you to follow. 1. Get the ID of web part you wants to apply CSS style 2. Add Content Editor web part 3. Apply CSS style as you required Step 1 ♣ Go to “view source” of the browser you are using and search for the web parts name. In my scenario, it’s “Emergency”.   ♣ Now grab the ID number mentioned there at the end of WebPartTitleWPQ 2 . “2” is the ID of “Emergency” web part in my web page. Step 2 ♣ Now add a Content Editor Web Part by go to edit mode of the page. ♣ Set the Chrome Type as None of the added Content Editor Web Part. Step
Read more

SharePoint Number Column Without Commas

By -
Image
Avoiding thousand separator(Comma) in SharePoint Number field SharePoint number fields having thousand separators(Comma) which may not want us to need every time. But there are no possibility to avoid the thousand separator(Comma) in the number fields.  To avoid this comma we can do a small workout as following.. Suppose our Number field named as "Student No." Create another Calculated column and name it as "Student Number" Then you have to type the formula according to the following format     = TEXT( Number_Column_Name, "0") And click Save In our scenario it will show as =TEXT([Student No],"0") Note : If the Student No field will empty, the value will be shown as "0".... Or if you want to keep it blank you have to adjust the formula as   =IF( [Student No] <>"",TEXT( [Student No] ,"0"),"") 
Read more

Suppress field in Crystal Reports

By Eranda -
Image
When implementing a system we are normally inserting default value for the fields in Database rather than inserting NULL values. But when we retrieving data from the database and visualize them from a report, all the default values come to the report. To overcome the situation we can use two methods. One method is mention that default value on a report and says consider it as default value to that relevant field. The other method is use the Suppress option given by the Crystal report engine. To use that option, first you have to create the report in the normal way.  Then select the field you have to suppress and right click on it.  Then you have to select Format Object menu item from the popup menu. Then it will open Format Editor window which will enable to do formatting. Now navigate to Common tab of the window. Now check the Suppress check-box and click the button in front of the suppress check box. Then Formula Workshop window will
Read more